Dayton Planning Board
Regular Meeting
May 1, 2006
Members Present: Nancy Harriman, Rick Shaw, Dick Hall, Ron Wormwood
Members Absent: Derrick Vezina
Others: Jim Roberts, Dayton CEO; Roger Irving, Roderick Tetu, Ronald Stewart, and John Quint of Lyman Planning Board; Robert Lang of Goodwins Mills Fire Dept.; Walter Pelkey of BH2M; Gerald Taylor; Ronald Boone; Lyla Kyriazi; Janis Johnson
Nancy Harriman opened the meeting at 7:00 PM, stating that this is a regular meeting of the Planning Board and not a public hearing.
OLD BUSINESS
Lyla Kyriazi, Subdivision: Nancy Harriman explained that this subdivision is located in Dayton and Lyman, so the two towns must have a joint meeting to decide how to handle the procedure.
New plans were given to both Boards. Nancy Harriman asked where the town line is located; it was determined to intersect Lot 11. Most of the subdivision lies in Dayton. Lot 11 will be larger than the others to meet the Lyman requirements and will be accessed from Route 35. No part of the proposed subdivision roads will be in Lyman.
Nancy Harriman asked the Lyman Board members for their opinion on how things should be handled. Rod Tetu felt that, since the road is in Dayton, they would be mostly concerned with the driveway standards.
Jim Roberts asked if a hammerhead would be preferable to a cul-de-sac for the Fire Department. Lyman Board members said that they have had developments with both. Rod Tetu noted that a couple cisterns might be required by the Fire Department.
Lyman Board members voted to defer to Dayton Planning Board. They noted that the sight distance for the driveway for Lot 11 should be sufficient. Roger Irving requested that the driveway for Lot 11 be shown on the plans.
The Boards scheduled a site walk for Wednesday, May 24, 6:30 PM at the site. A public hearing is scheduled for Monday, June 5, 6:30 PM at Dayton Town Hall.
FIRE DEPARTMENT: Robert Lang of the Goodwins Mills Fire Department noted that hammerheads are okay if they have a minimum of a 50-foot radius, but the cul-de-sac has a better turning radius. The Fire Department has no preference either way, as long as there is sufficient turning radius. They wish to avoid having to back the trucks out to the road. They ask that the hammerhead stay the same width throughout.
The Fire Department is in the process of developing ordinances so that both towns will have something to follow. In the Department’s ordinances, specifications will be given regarding cisterns, etc. The ordinances will come before both towns for a vote.
On the Kyriazi property, Mr. Lang noted that two 10,000-gallon cisterns would be needed. He requested that the Planning Board make it a condition for the Fire Department be involved in placing hydrants and cisterns. This is to ensure that the footing around the cisterns would be safe for the trucks and that hoses would be able to reach. Mr. Lang indicated on the plans where the cisterns should be located. He noted that a dug pond cannot be used unless 100 years of viable water supply can be verified.
Mr. Lang asked if the subdivision would carry through to either Waterhouse Road or Route 35, but no such plans have been made. He noted that two road names will be required, one for the entry road and one for the road that branches off. It was discussed that the town may require a 24-foot-wide road for the entry of the development, while the second road may be narrower, as it serves only two lots.
Mr. Lang reminded the Board that water supply is the biggest concern in developments. He noted that when cisterns and hydrants are required, the developer is responsible for installing them. The developer is responsible also for filling them at completion of construction. After that the Fire Department will keep them full.
LYLA KYRIAZI, SUBDIVISION (revisited): Nancy Harriman has talked with Maxine Pouravelis about the town zoning boundaries. Ms. Pouravelis suggested that the Board use the lines that have been used before. Residents Gerald Taylor and Ronald Boone stated that in the past it had been well defined. Nancy Harriman noted that there is nothing in writing to show where the line is now, other than in the Kimball Estates notes. She stated several times that, in spite of enlarging the map, the line is not definitive enough. The Town Attorney has advised that if there is not a definitive line, the Board could set the definitive line so as not to delay a subdivision.
Residents, applicants, and Board members debated the issue at length and decided that the proposed subdivision lies within the village district.
Nancy Harriman called for other questions from Board members. Lyla Kyriazi was advised of the appropriate fees and wrote a check for the applications, site walk, and public hearing.
Nancy Harriman stated for the record that she is not able to vote on this issue, as she is related to the applicant. Board members then proceeded to the Preliminary checklist. The applicant was advised that she would need a road maintenance agreement for all residents and that it would be a condition of the subdivision approval.
The Board determined that the application is not yet complete because the soil map, test pit results, and determination of culverts is not in the packet. DEP permits need to be secured. Dick Hall noted that the application indicates that the road will be public: Mrs. Kyriazi stated that it is incorrect and she intends the road to be private.
Dick Hall reminded members that at the last meeting, Jim Roberts pointed out that the Board has not been asking developers to set aside open land. It would also be a reasonable alternative to ask developers to pay money into the established land acquisition fund.
Ron Boone noted that the sidewalks requirement for major subdivisions should be waived if they will not be required. Board members voted in favor of waiving the sidewalk requirement for the Kyriazi development. If sidewalks are required, the Town would have to maintain them and the town does not have the resources. Jim Roberts suggested that the road width could call for an additional 5 feet to allow for a shoulder.
SDI: Attorney Maxine Pouravelis has reviewed the application for a motor home park and feels that the minimum criteria have not been met yet for consideration of the application. The reclamation has not been started. She recommended that the Board write a letter stating that the property is not ready for review until after reclamation, and the Board can offer that Mr. Howard withdraw his application and get his fee refunded until that is rectified. The Board can then look at what the State has to say about motor home parks on a case-by-case basis. If the applicant chooses not to withdraw his application, he should be reminded that the moratorium is going forward. Dick Hall motioned that a letter be sent informing Mr. Howard that his application is not right for review and that the Board will allow him to withdraw
his application and get a refund. Rick Shaw seconded, all voted in favor. The secretary will draft a letter and E-mail it to Board members for approval.
Members voted to change the wording on Condition 1 of the SDI Conditional Use Permit to read "cash bond in the amount of $7500.00".
PROPOSED ZONING CHANGES AND MORATORIUM: Jim Roberts handed out a copy of the warrant question regarding the proposed moratorium. The Board decided to review the proposed ordinance changes at the next meeting on May 15.
PROPOSED CHANGES IN SUBDIVISION PAPERWORK:
The following check-off items were proposed for the subdivision checklist:
· Sidewalks: waived or required
· Open space requirement or money to go to land acquisition fund
· Fire Department recommendations (hydrants, cisterns, etc.)
CHANGES IN APPLICATION FEES: Selectmen have approved the new fees.
LISA AND ANDREW COLE, CUP: Awaiting final survey results prior to signing CUP.
LYNNE MARIE PLOUFFE, SUBDIVIDING LOT ON JESSICA MAY ROAD: No new information.
LISA AND STEVE MORSE, SUBDIVISION: No new information.
NEW BUSINESS
No new business was discussed.
AGENDA FOR MAY 15 MEETING:
1. Members will go over the proposed zoning changes before the May 22 public hearing.
2. Members will review the minutes from the past two meetings.
3. Pat Frasier, subdivision on Whispering Willows.
4. Jim Roberts will contact SMRPC about changes to the Comprehensive Plan.
The meeting adjourned at 9:00 PM.
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Valerie J. Cole, Secretary
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Nancy Harriman, Chair
COPIES TO: Jim Roberts, Code Enforcement Officer, and Selectmen
THESE MINUTES MAY NOT BE TRANSCRIBED VERBATIM. SECTIONS MAY BE PARAPHRASED FOR CLARITY.
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