Dayton Planning Board
Regular Meeting
August 20, 2007
Members Present: Rick Shaw (Chair), Brian Dill, Derrick Vezina, Dick Hall, Valerie Cole (Alt.)
Others Present: Jim Roberts (CEO), Brian Plourde, Mike Polakewich, Roderick Tetu, Roger Irving, Ron Stewart
ADMINISTRATIVE:
Derrick motioned for to approve the minutes from August 4, 2007, Brian seconded, all voted in favor.
OLD BUSINESS:
BRIAN PLOURDE, LINWOOD ACRES: Brian Plourde is in the process of buying the Linwood Acres subdivision and would like to do the road in three phases. He presented a proposal with a written description of the three phases, a map, and cost estimates of the three phases.
Rick explained that engineer Steve Stearns would look over the estimate and if that comes back as satisfactory, a decision would be made at the next meeting on September 17.
Jim asked Mr. Plourde if he would set up an escrow account; Mr. Plourde indicated that he had talked about a letter of credit but would do whatever the town wants. Mike Polakewich suggested an escrow account as it is assured that funds are available. He noted that a bond does not get picked up again and a letter of credit is worthless if the project fails.
Mike P. questioned the storm drainage in Phase 1 and whether or not the Fire Department had concerns about access. Rick pointed out that a temporary hammerhead is included. Roger Irving noted that what appears to be a cul-de-sac was circled by two colors; Mr. Plourde explained that it is part of the drainage and is encompassed in Phases 1 and 2.
Rick noted that no action could be taken tonight as the engineer has not seen the estimates yet. Roger asked if the developer would provide an escrow account or a letter of credit. Jim noted that an escrow account would probably be the best way to go. Roger explained that Lyman requires 150% of the estimate by each phase. He felt placeCityDayton’s decision would impact how Lyman views the project.
Jim felt a letter of credit would be okay if the whole project was to be completed before the sale of houses, but because it is to be done in phases an escrow account would be better. He explained that no occupancy permits would be given until the Phase 1 road is completed, with the exception of the final coat of pavement. He also requested the engineer’s fee up front.
Lyman members will vote on September 5 and will send a letter with their decision to the Dayton Board. They requested notification of placeCityDayton’s vote in return.
Rick asked board members how much they would like in the escrow account. Dick motioned for 125% of the estimate for each phase and the $7000 cost of the engineer as well. Derrick seconded, all voted in favor.
Mike indicated that Lyman would also vote on 125% of the estimate and the $7000 for the engineer’s fees.
Lyman members left at 7:15. Mr. Plourde is on the agenda for Monday, September 17.
WATER RIGHTS: Dick called the engineer who is writing the water rights for Lyman; he is sending a packet for the Board to review. He indicated that he would be willing to meet with the Board as well. There is nothing specific in the town ordinances regarding water rights; it has been suggested that the town may wish to have a policy in place that is in alignment with Lyman’s.
PROPOSED ZONING CHANGES AND SHORELAND ZONING: Jim presented a letter and draft copy of conditional approval from DEP regarding shore land zoning. He also presented changes he has made in the ordinances and reminded members that the town must hold a public hearing before these go to vote in November. The state’s draft copy indicates changes that they feel the town should make to be in compliance with shore land zoning. Now it is a matter of having a public hearing and having it approved by the town.
Jim asked if there were any other ordinances that should be addressed, such as temporary structures (farm stands and construction sites.) He plans to have a draft for members to review by the next meeting on September 17. A public hearing is scheduled for Wednesday, September 19, 7:00 PM. Changes will be posted for preview on the web site.
NEW BUSINESS: No new business was discussed.
Dick motioned to adjourn the meeting at 7:39 PM, Derrick seconded, all voted in favor.
__________________________________________________Date:_____________________
Valerie J. Cole, Secretary
__________________________________________________Date:______________________
Rick Shaw, Chair
COPIES TO: Jim Roberts, Code Enforcement Officer; Selectmen; and Tax Assessor
THESE MINUTES MAY NOT BE TRANSCRIBED VERBATIM. SECTIONS MAY BE PARAPHRASED FOR CLARITY
| 
