Dayton Planning Board
Regular Meeting
September 17, 2007
Members Present: Rick Shaw (Chair), Derrick Vezina, Brian Dill, Dick Hall, Valerie Cole (Alt.)
Others Present: Jim Roberts (CEO), Brian Plourde, Diane Tousignant, Lisa Whitney, Sheila Dube,
Administrative:
Dick moved to approve the minutes of August 20, 2007, Derrick seconded, all voted in favor.
Old Business:
BRIAN PLOURDE, LINWOOD ACRES SUBDIVISION: Brian Plourde is in the process of buying Linwood Acres subdivision and proposes to build the road in three phases.
Members reviewed a letter from engineer Steve Stearns regarding the proposed phases of the Linwood Acres road. Members noted that the conditions and issues have been discussed at previous meetings and the Board was awaiting the engineer’s letter and the results of Lyman Planning Board’s vote, which has not yet been received. Dick suggested that after voting the Dayton Board send a letter to Lyman notifying them of the vote and asking for a response.
Rick asked if there were any other concerns regarding the road.
Jim Roberts asked the percentage of the total cost that would be held in escrow for the engineer’s fee. Usually it is figured around 7%, which would be around $18,000. He explained that the engineer would bill the town when he inspects the road. Brian Plourde asked if it would be one estimate at a time because he is building a third of the road at a time. Rick felt that it could be figured at 7% of each estimate and it would probably work out well. Dick proposed that wording be included to say that the subsequent phases cannot be started until fully funded.
Brian Plourde asked if that would apply if he had not finished the first part. (Yes) No occupancy permits will be granted until the first road section is complete, except for the final coat of pavement.
Dick computed 7% of each estimate for the three phases and proposed $6485 for the first phase, $5250 for the second phase, and $4130 for the third phase. Brian Plourde pointed out that the engineer’s estimate was for $7000. - 18,000. and could end up being only $10,000.
Dick motioned the following: to approve the subdivision in three phases, provided in each phase that it is funded by 7% of the engineer’s fees to placed in escrow with the Town. The amounts to be placed in escrow are $6485 for the first phase, $5250 for the second phase, and $4130 for the third phase. No phases will be started until the engineer’s fees are given to the town. If the engineer’s fees exceed the proposed amount the applicant shall remit the required fees to the town.
It was noted that this is also dependent on Lyman’s approval, and it is approved under these conditions as long as Lyman approves too. Derrick seconded, all voted in favor.
Brian asked about Lyman’s vote, it was noted that they were to have voted on September 5. Dick suggested that Brian call them.
Jim asked if the escrow account would be kept in the Town of Dayton. (Yes) Brian was instructed to bring in a bank check. It will be a couple weeks before Brian closes.
PROPOSED ZONING CHANGES: A public hearing will be held on Wednesday, September 19, regarding the proposed zoning changes. Rick asked if everyone had reviewed the proposals and if there were any concerns. Rick asked about campgrounds and tenting grounds being 5000 square feet, Jim explained that it is a minimum lot size.
WATER RIGHTS: No new information. Dick has not heard from the hydrologist but will contact him again.
RICK AHEARN AND JODIE AHEARN, MOBILE HOME PARK: No new information.
SHANNAN LABREQUE, CHILDRENS’ DAYCARE CENTER: Awaiting copies of state license and insurance liability policy.
New Business:
Members reviewed letters from DEP regarding recent changes to significant wildlife/ shoreland bird habitats and from Wright-Pierce regarding the study and development of a regional water system plan. No action was taken on either.
SHAW BROTHERS GRAVEL PIT: Shaw Bros. proposes to expand their gravel pit through newly purchased properties, including the former SDI pit. The SDI pit had been approved under the previous owner. They have submitted a proposal for modification of their CUP to the Board and will be on the agenda for October 1, 2007. Members noted that the Town of Lyman should receive notification of this meeting, as the gravel pit boundaries abut the town line.
No other new business was discussed.
Dick moved to adjourn at 7:38, Derrick seconded. All voted in favor.
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Valerie J. Cole, Secretary
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Rick Shaw, Chair
COPIES TO: Jim Roberts, Code Enforcement Officer; Selectmen; and Tax Assessor
THESE MINUTES MAY NOT BE TRANSCRIBED VERBATIM. SECTIONS MAY BE PARAPHRASED FOR CLARITY.
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